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Director of Stock Administration and Payroll

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The Company

Astra's mission is to improve life on Earth from space by creating a healthier and more connected planet. Astra delivered its first commercial payload into Earth orbit in 2021, making it the fastest company in history to reach this milestone, just five years after being founded in 2016. By achieving monthly, weekly, then daily launches, we'll create the infrastructure services our customers need in space to build a healthier and more connected planet. If you're excited by a sense of possibility, the chance to innovate, and make a difference here on Earth, we think you should work here too.

The Opportunity

As the Director of Stock Administration and Payroll, you will be directly responsible for managing the Astra Stock Administration and Payroll processes, including timely support of quarterly and annual filings (Forms 10-Q and 10-K), assisting with Form 8-K and proxy filings, earnings reports, and SOX compliance. In this role you will have the unique opportunity to oversee and optimize Astra’s stock administration and payroll processes, policies.

This highly visible role on the Accounting Team will report to the Corporate Controller and play an integral part in driving and executing on accounting and cross-functional strategic initiatives.  

How You'll Fulfill Your Mission

  • Stock Plan Administration:

  • Manage the daily administration of our global stock incentive plans and is the primary point person for stock related tasks, projects, employee queries, and management of our stock administration systems.

  • Prepare and process stock option grants, cancellations, roll forward of grants, and exercises on a timely basis for all employees, and other option and equity holders.

  • Administer the global Employee Stock Purchase Plan (ESPP) and semi-annual enrollment and purchases.

  • Maintain and ensure integrity of the equity database including the process and reconciliation of grants, exercises, new hire, terminations/cancellations, and audits.

  • Generate reports from database to support SEC reporting and other management reporting.

  • Ensure the completeness and accuracy of SOX controls for stock-based compensation.

  • Assist with the annual audit process and quarterly reviews of equity award disclosures, annual statutory audits, and global internal and external audits.

  • Lead and represent the accounting team through new processes or projects (e.g., implementation of new stock plan services platform or existing stock plan service platform modules, new compliance programs, etc.)

  • Assist with equity program education support and employee education.

  • Partner in New Hire Orientations in response to and resolution of simple to complex equity program questions.

  • Provide support for other departmental activities or special projects as needed, including international tax and securities research and compliance.

  • Payroll Administration:

  • Prepare and process US payroll for all employees, including validation of all inputs to employee payroll files.

  • Maintain accurate record keeping of payroll transaction details and produce periodic payroll reports.

  • Input payroll journal entry to General Ledger and ensure proper coding of payroll expenses by department.

  • Prepare all accrued bonus, ESPP, and other accrued payroll journal entries as appropriate and prepare related account reconciliations.

  • Prepare schedules to support workers compensation audits, 401K/Form 5500 reviews and other surveys/reports requiring employee payroll data.

  • Maintain compliance with accounting policies, procedures and SOX controls for payroll and stock administration areas and assist with external audits by providing supporting records and documentation.

  • Lead and/or assist with ad-hoc projects as required.

Qualifications

  • 7+ years of stock plan administration experience for late-stage private companies and public companies
  • 5+ years in processing multistate payroll and working knowledge of best payroll practices
  • CEP Level 3 or equivalent experience is a must, along with a strong background in U.S. federal and state taxation relating to equity compensation, and general knowledge of global taxation.
  • Bachelor’s degree in Finance, Accounting, or related field
  • Must demonstrate attention to detail, analytical abilities, and consistent follow-through, including project management skills
  • Strong verbal and written communication skills
  • Demonstrated experience in responding and resolving to employee inquiries on stock, ESPP quickly and correctly
  • Able to maintain strict confidentiality in a very open and transparent environment

Desired Multipliers

  • Experience working in fast-paced, ambiguous environments
  • Advanced MS Excel skills
  • Self-motivated, reliable, flexible, deadline-oriented, have a keen attention to detail, and can complete multiple tasks in a timely fashion, independently with minimal supervision
  • Willing and able to get your "hands dirty" and process transactions manually

ITAR Requirements: This position requires compliance with U.S. Government space technology  trade restrictions, specifically the International Trafficking in Arms Regulations (ITAR), Export Administration Regulations (EAR) and additional regulations governing satellite, launch vehicle, missile, and other related technologies.  All jobs restricted by these regulations will be contingent upon the applicant’s status as a documented U.S. Person or their ability to receive a trade license from the cognizant government agency; in addition to any required company background checks and in compliance with applicable U.S. and California laws.  Similarly, positions requiring the ability to work on government contracts or a security clearance are also contingent upon the applicants ability to receive the appropriate clearance and be allowed to work on U.S. government contracts.

You do not need to match every listed expectation to apply for this position. Here at Astra, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

San Francisco Applicants: Astra will consider applicants with arrest and conviction records (criminal histories) in a manner consistent with the San Francisco Fair Chance Ordinance.

Astra
Astra

United States, Alameda, CA

Posted 2 months ago

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