Administrative Assistant, Engineering

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For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and Geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

The Position:

We’re on the hunt for an Administrative Assistant to join the Engineering, Manufacturing, and Safety and Mission Assurance departments on our Robotics and Space Operations team at our Brampton office.

With 40 years of operational experience and proven performance on the iconic Canadarm programs including Space Shuttle and International Space Station robotics and operations support, our Robotics & Space Operations team has 100% mission success in making space dreams come true.

As our Administrative Assistant, you will perform a variety of administrative duties to directly support the Director of Engineering to which the position reports to and any other staff aligned with the position.


  • Pro-actively manage appointments and other time commitments using MS Outlook, with attention to urgency, nature of requests and time constraints

  • Assist with confidential and sensitive projects with independent judgment while maintaining an ethical, confidential and professional attitude supporting positive work relationships

  • Set daily objectives – establish a daily correspondence, schedules, agendas, meetings, travel etc.,

  • Administer the annual overhead budgeting process on behalf of the Director of Engineering/Manufacturing and Safety and Mission Assurance including the generation of analysis reports. Reconcile the divisional workforce overhead accounts to ensure the various department overhead demands match the overall budget and allocation.

  • Coordinate and ensure capital planning and procurement for the department and on a monthly basis reconcile overhead statements.

  • Coordinate and administer requirements for department, internal company or customer meetings.

  • Attend meetings as required to record actions and issues and to maintain meeting records.

  • Organize and control filing systems to ensure accuracy and quick retrieval of information, correspondence and documents when necessary.

  • Provide analytical and specialized administrative support to relieve managers, directors and other staff of complex details and advanced administrative duties

  • Assist in the coordination and implementation of regularly required reports and reconciliation of reports where necessary

  • Contact company personnel at all organizational levels to gather information and prepare reports

  • Executes special or continuous research and data analysis tasks

  • Ensure budgets are adhered to and monitor appropriate charge numbers for internal and external billing purposes

  • Liaise and coordinate with other departments (to provide administrative support as required) and external contacts

  • Exercise discretion and independent judgement while analyzing complex information requests and managing daily tasks

  • Special projects as required


  • Minimum of five (5) years’ work experience in an Administrative Assistant position
  • Strong knowledge of MS-Outlook and MS-Office tools (particularly Word, Excel, Power Point and Visio).
  • Requires analytical skills, problem-solving and fact-finding capabilities
  • Strong written/verbal communication skills, fluent use of written English with knowledge of composition, grammar and punctuation
  • Superior typing skills
  • Excellent organizational and time management skills
  • Initiative, exercise judgement and ability to make decisions within scope of authority
  • Ability to organize work independently with minimum supervision and guidance
  • Discretion in managing sensitive or confidential information
  • Ability to thrive in a fast paced, high-demand environment
  • Demonstrated flexibility to meet and adapt to changes in organizational priorities
  • Ability to work under pressure, to handle interruptions and to manage multiple requests
  • Highly motivated, enthusiastic, and a positive thinker


MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

Comments/Special Considerations:**

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.



Canada, Brampton, Ontario

Posted 5d ago

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